KENTUCKY Board of Pharmacy

The Kentucky Board of Pharmacy issues the following types of facility licenses and permits. Non-resident facility applicants must complete non-resident f​​​​​​acility applications. 

• Pharmacy ​

• Pharmacy Permits include Resident, Non-Resident, Clinical Practice, Medical Gas, and Charitable​​
  
• ​Manufacturer

• Wholesaler

• Third Party Logistics Provider

• Outsourcer Facility​

Facilities in Kentucky are inspected by the Kentucky Board of Pharmacy. New facility applications must be inspected and approved prior to issuing a license/permit. Facilities must also be inspected and approved prior to relocating an existing license/permit. Once a completed application is submitted, the applicant will be contacted by a pharmacy & drug inspector.

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Licensure Gateway Portal Information ​

The Licensure Gateway Portal​ is a single portal to manage licenses, permits, and registrations associated with the Kentucky Board of Pharmacy. It grants access to online applications and printable licenses/permits. Any facility modifications, such as name, location, ownership, hours, or employees should be completed via Licensure Gateway. 

Any facility modifications, such as name, location, ownership, pharmacist-in-charge/facility contact person, officers/members, hours, or employees should be completed via Licensure Gateway.

​Who has access to manage a pharmacy or other facility licensed or permitted by the board?

• The pharmacist in charge (if applicable) will be the facility administrator. Additional facility administrators may be assigned once the administrator is registered in the gateway.

How do I register in the Gateway?

• Proceed to the Licensure Gateway and select “Register” for a one-time registration. 
• If you are an administrator of an existing licensed or permitted facility, register a new profile and type in the license or permit number of the facility.

How do I request access to be the administrator of a facility?

• Once in the licensure gateway, simply add the pharmacy or other facility as a place of employment using their license or permit number. 
• Select “Request to be Admin,” and Board of Pharmacy staff will review and approve. 

Can there be more than 1 administrator of a licensed or permitted facility?

• Yes
  

Closing Procedures

Facilities must follow the steps below for closure.

• Follow the procedures in accordance with 201 KAR 2:106.

• Submit a written notice of closure to the Kentucky Board of Pharmacy via Licensure Gateway, DEA and the Drug Enforcement Branch and Professional Practice Branch (DEPPB) of the Cabinet for Health and Family Services at least 15 days in advance of closure.

• Verify with DEPPB of the Cabinet for Health and Family Services that KASPER data is current and complete (if applicable).

• Upon closure, submit the actual date of cessation of operations and the final controlled substance inventory via Licensure Gateway.​
  

Theft or Loss Procedures

If your pharmacy has suffered a loss of controlled substances, please complete DEA Form 106.  This form needs to be submitted online to the DEA.  Please submit a copy to the Kentucky Board of Pharmacy. Additionally, please complete the appropriate form below and submit to the Kentucky Board of Pharmacy. Email: Pharmacy.Board@ky.gov 

• Supplemental Information for Loss of Controlled Substance

• Supplemental Information for Theft of Controlled Substance

Ownership Changes

Refer to 201 KAR 2:470 to determine what constitutes a change in ownership. A change in ownership does require an application, filed with the Board at least five days prior to the transaction occurring, and will result in a license/permit number change. Any change requiring written notification only should be submitted to the Board within thirty days of the change occurring.

The changes below require an application, $150 payment and will result in a license/permit number change:

• Asset Sale
  

• Sole Proprietorship change [new owner or the addition of a partner]

• New incoming owner of a facility that is not a corporation or LLC

The changes below require notification only and will not result in a license/permit number change:

• Addition of new owners/officers in a corporation or LLC

• Sale of corporation
  

• Sale of stock in a corporation